Growing, Relocating, or Just Out of Space?

How to Keep Creative Teams in Sync Across Locations

Growth is usually a good problem to have. More work. More artists. New clients. Sometimes a bigger space, or a second one. But that momentum can quickly turn into friction once teams are no longer in the same room.

What used to feel simple suddenly doesn’t. Files take too long to sync between locations. Artists struggle to collaborate in real time. Security becomes inconsistent. VPNs that were “fine before” start to buckle under real media workloads.

Whether it’s a second office across town or a new studio in another city, expansion changes how infrastructure needs to work.

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When a Second Office Stops Feeling Like One Team

For many teams, expansion starts locally. Business is good, the team is growing, and a second office makes sense - perhaps a client-facing suite, or simply room for more artists.

The expectation is that everything should still feel like one studio. In reality, that’s often where problems appear.

File sharing between locations becomes slow and unreliable. Teams can’t easily collaborate on the same projects in real time. VPN connections struggle under heavy media workloads, and security starts to drift as each space evolves differently.

And even within the same city, the distance between offices becomes impossible to ignore. 

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Expanding into a New City

Opening a studio in another city is a bigger step. Latency is unavoidable. Storage can’t be shared in the same way. Teams are working across time zones, and client reviews need to run smoothly regardless of location. At the same time, security, access control, and compliance still need to feel consistent across the business.

At this stage, teams aren’t just adding space, they’re building a multi-location operation. The challenge is making it feel like one connected company, not a collection of disconnected offices.

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What Helps Teams Stay in Sync

While every environment is different, teams expanding into a second office or a new city tend to need a similar foundation, with a few important differences depending on scale and distance. 

This is the kind of setup we usually recommend and manage end-to-end, with 24/7 support from engineers who understand media workflows.

For a Second Office (Same City)

When teams add a second space locally, the priority is consistency, making sure both offices feel like extensions of the same environment.

We typically recommend:

- Studio-grade connectivity (SMN circuit) at the new location, providing a secure, dedicated, network between both sites

- Managed firewall
Centrally monitored and maintained security, ensuring a consistent posture across both offices.

- Resilio server-to-server sync between sites
Keeps active projects aligned across locations without manual transfers or duplicated files.

Many teams also add ClearView Flex for client review sessions that span locations, or managed LAN/Wi-Fi to ensure the new office is production-ready from day one.

For Expanding into a New City

With true geographic expansion, performance, security, and coordination become more critical.

In these cases, we typically recommend:

- Multi-site studio-grade connectivity (SMN circuits)
Low-latency, predictable performance between cities for collaboration and media movement.

- Managed firewalls at each location
Centrally managed security with consistent policies, monitoring, and control.

- Resilio for cross-city storage synchronisation
Keeps data aligned across geographies without relying on slow or fragile workflows.

- Remote access services for team mobility
Secure, high-performance access for artists, producers, and supervisors working remotely.

- FileRunner for external collaboration
Reliable, secure file exchange with clients and partners across locations.

Many teams also layer in ClearView Pivot for real-time 4K client sessions that span cities and time zones.

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Keeping Growth from Becoming Friction

Expanding your footprint shouldn’t slow your team down or fragment the way you collaborate. With the right infrastructure in place, multiple offices can still feel like one connected, secure studio, whether they’re across town or across the world.

Every expansion is different. If you’re growing, moving, or simply running out of space, get in touch and we can talk through your setup and what will work best for your team.

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